Cometary Tales Blog Lessons of a BayCon Gofer: Ribbons & Tags

Lessons of a BayCon Gofer: Ribbons & Tags

Sunday was the last full day of BayCon 2014, and it was full indeed. (BayCon 2015‘s will be even more crammed, with no Monday to work with.)

At this particular con, if you put in a certain number of Gofering hours, you’re awarded free membership for the following year. It hadn’t been my original goal, but when I checked in Sunday noonish after Quidditch,

The Quidditch Field

The Quidditch Field, Courtesy of the Silicon Valley Skyfighters

I could see my stats were high enough that the free-membership category was within reach. But it would take some decent planning now, as there were a few Important Items for myself on the program for Sunday.  And not so many demands for Gofers.

But then, late in the afternoon, there was a call for help on badge checking. This is the extremely arduous task of sitting in a folding chair at the entry to the Convention Center hall leading to the art show, vendors, and the big room for boffers & sword-fighting & large-audience programs, and making sure all the people going by have BayCon badges. No worries. These are not teensy “Hello” stickers. It’s not often you have to actually make someone stop so you can see their badge. They’re big enough, color-coded, with an easily-recognized logo-du-con. But wait—there’s more— most folks have badges that you would be hard-pressed to miss. Eh, what? Well, here’s my badge after Friday.

One Day's Worth of Badge Ribbons

One Day’s Worth of Badge Ribbons

And there’s my badge at the end of Saturday.

Two Days Worth of Badge Ribbons

Two Days’ Worth of Badge Ribbons

 

And did I hear “Sunday”?

Three Days Worth of Badge Ribbons

Three Days’ Worth of Badge Ribbons

Yep, it’s the ribbon thing. Collecting badge ribbons is a project of pride for many convention denizens, so even if you have to stop someone to check their badge, you can sideline a prickly reaction with an appeal to check out their ribbons. Or an offer to share one of your own ribbons. You do have ribbons, don’t you? Find me at BayCon 2015 & you can have one of mine. They’re rainbow, and purple, and shiny.

Another bonus to the badge checking job, at least at the convention center hallway spot, is that it’s a super-fine spot to view cosplayers on the move. I had a partner on the job, so I was also able to talk to a few cosplayers and ask for photos. A few were even up for a ribbon swap as well.   My own costuming skills go no further than fun & funky outfits for Halloween, so I’m a huge fan of the skilled costume artists who turn out for these conventions. Here are just a few of the folks I met while badge-checking. (Reminder, ask permission for photos!)

Thank you for your service, Redshirt

Thank you for your service, Redshirt, but where’s your BayCon Badge?

 

Star Trek Steampunk

Star Trek Steampunk

 

 

Madame Vastra

Madame Vastra

 

 

 

 

 

Cool, huh?

At the next shift change, I swapped with a Gofer who was working the Art Show.  And that’s when I became a Dedicated Gofer.  Sounds impressive, but it’s an unofficial label indicating that a department head wanted dibs on my time.  Think of it as a mezzanine-level status just below Staff Member.

How does such a thing happen? Five easy steps:

A. Begin with a gap in programs & activities that the Gofer is interested in over a several-hour period.  Check. (I arrived late afternoon with a snack in my bag and nothing on my wish-list but a determination to get to Regency Dancing around 9pm. I made it there at 9:20.)

Star Wars! (Carrender Robotics)

Star Wars at the Art Show! (Carrender Robotics)

B. Stir in an attraction within the venue that the Gofer is interested in. Check. (Bidding was due to close & I had a bid on one item and a friend with a wish for someone to “guard” her bid on another.)

Disco LEGO (Zonker Harris)

Disco LEGO (Zonker Harris)

C. Add a liberal quantity of responsibility for real stuff.  Check. (A key job was organizing the sold works into neat collections, by bidder number, ready for pick-up on Monday.  The staff gave us Gofers instructions, but pretty much let us take care of the job.)

LEGO Collection at the Art Show (Carrender Robotics, Zonker Harris)

LEGO Collection at the Art Show (Carrender Robotics, Zonker Harris)

D. Allow the gofer to see that dedication is actually helping out somebody.  Check. (My fellow Gofer left for dinner shortly after the 7pm closing time and never returned;  I bought a soda & enjoyed a granola bar in between jobs. But the staffers were so on task they were ignoring food they’d brought and having to nag each other to take restroom breaks.  There was clearly too much work for the main staffers to do on their own & they were struggling with a computer issue as well.  By the time my partner Gofer went off-shift, the staff members were trusting me to just take care of other ancillary jobs like running through checklists and sorting out unsold items and items going to the auction.)

 

LEGO at the Art Show (Bricks By the Bay)

LEGO at the Art Show (Bricks By the Bay)

 

E.  Tell ’em.  Check.  (As I was leaving to get my fix of Regency Dancing, the Art Show director directly thanked me for helping and staying late and told me she’d request my help the next day.)

Regency Dancers Take the Floor

Regency Dancers Take the Floor

 

Gofer Lesson of the Day:  Find yourself a good spot to collect ribbons–having some to trade makes it easier–and if you are nice to the folks who put in the effort to turn up in those excellent costumes you may get to take photos or even selfies with them!

Bonus Lesson, this one for Staffers Who Rely on Gofers:  Give your Gofers real jobs, let them take ownership of tasks, and remember to tell them you appreciate their help.  And that will keep them coming back for more.

You might also like to read:

Walking to Pluto: Step 1Walking to Pluto: Step 1

 

Compare the sizes of Earth and Pluto & Charon Image Credit: NASA

Compare the sizes of Earth and Pluto & Charon (Pluto’s shadow isn’t that big on Earth!) Image Credit: NASA

It’s been a super-fantastic #PlutoFlyby day (see the video for a Pixel Gravity simulation of New Horizons’ close approach path on 7/15/2015), and I can’t resist going to one of my favorite astronomy projects:  building a scale model of the Solar System that takes you out of the house, out of the classroom, and under the sky.  (Where maybe Pluto’s shadow, cast by a distant star, will pass over you.)

As a reminder, you can look for the following in any Messy Monday project:

  1. A set of notes for project leaders, sketching the key elements of the project and the science topic it is meant to address
  2. A detailed supply list, structured to make it simple to purchase supplies for either a one-shot demonstration or for a classroom-sized group activity.
  3. A set of instructions for working through the project with students, including commentary to help cope with common classroom-management issues, questions that are likely to arise, and issues to keep in mind from safety to fairness.
  4. A rough estimate of the cost to run the project.

 

As before, I’ll break down the presentation into four postings, to spare readers trying to scroll through a 5000-word document, but I’ll post them quickly, so you can jump ahead if you are raring to go or want to access the reference materials first.  In other projects, we built our own comets. In this project, we travel out into the solar system, hoping to reach the source of that comet.

 

Step 1: Space is Big

It’s a long way to Pluto. But as far as the Universe is concerned, Pluto’s in our condo’s tiny back yard. What would it be like, though, to take a hike to Pluto? Like the New Horizons Spacecraft spacecraft buzzing past Pluto and its cluster of moons, but, well, maybe taking a bit less time about it. Nine years (the explorer was launched in early 2006) is longer than even the above-average student’s attention span. What if we could shrink the Solar System down to a reasonable size for nice walking field trip?

Paths of the nine planetary objects orbiting the Sun for many years.

Paths of the nine planetary objects orbiting the Sun for many years (A Pixel Gravity simulation result.)

No surprise here: it’s been done. Six ways to Sunday, in fact. While no one person claims to own the idea of building a scale model of the solar system, my favorite advocate of such models is Guy Ottewell, who likes a scaling factor that makes the model a reasonable size for the average person to walk. You can buy his book on the subject (now with cartons!) at the books page on his website. As a bonus, you’ll also find the most current editions of all of his other books on astronomy and much more.   (He self-effacingly describes his annual Astronomical Calendar as “widely used”; a more-accurate description would be “fanatically used by serious amateur astronomers”.)  No disclaimer necessary;  we’re not friends, I’m just one of his (many) Twitter followers.

The goal of this project is for everyone involved to obtain a personal sense of the feature of Outer Space that is hardest to conceptualize by reading books and trolling the internet: Space is BIG. (Yes, you may pause to reread the opening to The Hitchhiker’s Guide to the Galaxy, by Douglas Adams.)  Indeed. Really Really Big.

Our neighbor galaxy, Andromeda (Image Credit:  ESA/Hubble)

Our neighbor galaxy, Andromeda (Image Credit: ESA/Hubble)

On top of that, the places you can stop—the non-empty bits—are few and very tiny compared with the distances between them.  And it takes a long time to get from one stop to another.

So, when assembling materials and presenting this project, keep these two key goals in mind. It’s not important whether you model Earth as a peppercorn (Ottewell’s model) or an allspice seed (easier to find in my own kitchen) or a spitwad from the ceiling that happens to be about a tenth of an inch across.   What’s important is that the Earth is not only extremely teensy compared to the Sun, but you can’t even fit the Sun and Earth into an ordinary classroom. And you have to hike at least a half a mile (a kilometer) if you want to make it to Pluto. With any luck, you can make practical use of the excess energy in a classroom-full of kids and also amaze them. If you’re doing this as a classroom helper and the teacher is used to taking advantage of the time to catch up on infinite paperwork, this is a time to persuade that teacher to shove the paperwork aside and join the expedition. There will be no regrets!

The objects used to represent planets and other bodies should be chosen for familiarity, because you want the participants to absorb the scale comparisons effortlessly. “Everyone knows” how big a jellybean is, a pin is familiar—both the pushing end and the painful poking end—a soccer ball is a known object, and so on. It doesn’t matter if the object you use is not exactly the design diameter—and no one is going to care that jellybeans or coffee beans are bumpy ovoids, not spheres. The next time you’re eating a jellybean (or slurping a Starbucks), at the back of your mind will be “I had to hike a half-mile just to get to this little Neptune here”.   Plus, “Yum, astronomy is delicious.”

If you’re interested in the underlying concepts, I encourage you to stop by the National Optical Astronomy Observatory’s website and read Guy Ottewell’s original 1989 description of his Thousand Yard Model; however, if you consider yourself a mathphobe, don’t let the arithmetical computations worry you. I’ve made you an Excel worksheet to do that task. Running a mind-expanding science project should help relieve that condition, not make it worse.

If you have visited a museum’s scale model, read Ottewell’s book, or done a similar project in the past, there are a few differences you may encounter in this project. In particular, I suggest you avoid having planets represented by peanuts. Including nuts in school projects, can be problematical if any student (or parent helper) with nut hyper-allergy could possibly be affected. (I have relatives with this allergy, and there is nothing quite like coping with anaphylactic shock to ruin a day’s outing.)

Dwarf Planet Ceres Image Credit:  NASA/JPL-Caltech/UCLA/MPS/DLR/IDA

Dwarf Planet Ceres Image Credit: NASA/JPL-Caltech/UCLA/MPS/DLR/IDA

I’ve included a few more “destinations”—such as the ever-popular asteroid “belt” and my personal favorite of Pluto’s fellow dwarf planets. The number of steps taken between planets (and other destinations) is greater, because kids take shorter steps than grown-ups. (Also, other models I’ve seen assume a stride length more typical of men—and the majority of teachers and parent volunteers are still women, with shorter strides than men.) And I’ve included the current (for now, at least) locations for a few more distant “destinations” that we can look out towards from our turnaround point at Pluto.

The tables I’ve provided are in both English and SI units. The scales are slightly different between the two, in order to yield intuitively-scaled results in either set of units. And I’ve provided a “cheat sheet” of the key data for a teacher or other presenter to carry as a reference source on the walk. If anyone would like to get completely precise and build their own model matching their pace length exactly, or adjusting to a different scale, you can request a copy of my Excel workbook for this project to create your individualized pace-off. Or if you know a Senior Girl Scout or Boy Scout in need of a Gold Star or Eagle project, a community solar system model would be a very cool service project. (C’mon, Scouts, do you really want to build another park bench?)

Speaking of space, and coolness, and peanuts, and bigness, by the time your group finishes this project—everyone who participates should wholeheartedly agree:  Space is Big

A Sign From NASA

A Sign From NASA

 

 

 

Marichka Will Fix ItMarichka Will Fix It

Ever since my story “Coke Machine” came out, I’ve been feeling pressure to share more about life in the Truck Stop Universe. Marichka, of course, is the talented engineer who’s at the center of that story.

Just to be clear, she’s not too enamored of rule books.

Here are some rules she knows about that perhaps you’re not aware of. I’m not sure you’ll want to follow her example.

Do NOT criticize the formatting of the Handbook for SkipShip Operators. It has to be cute or nobody will even open the thing. Do NOT mistake cuteness for mild, gentle, tentative advice.

RULES FOR INCURSIONS BY GOD-LIKE ALIENS

  1. DO NOT ENGAGE
    • All interaction is engagement.
    • (Worship is engagement.)
    • Do NOT do what they tell you to do
    • Do NOT accept “assistance”
    • Do NOT accept gifts
  2. OBSERVE AND TAKE NOTES
    • Do NOT allow the entity to know you are observing
    • Keep all communication lines open to your shipmates
    • Compare notes with your shipmates
    • Do NOT attempt to reconcile notes; Notes will never agree
  3. REPORT ALL INCURSIONS TO AUTHORITIES
    • Surrender all information or objects acquired
    • Erase all records of the encounter
    • By NO MEANS tell anyone else
    • Oh, my god, do NOT tell everyone
  4. DO NOT FOLLOW ALIEN TO ITS BASE OF OPERATIONS
    • Leave that to the experts
    • Absolutely, don’t do this
    • Don’t even imagine doing this
    • Don’t believe any suggestions the alien has what you want there

Lessons Learned as a BayCon Gofer: Seeking the Secret HideoutLessons Learned as a BayCon Gofer: Seeking the Secret Hideout

BayCon 2015  looms on the horizon.   The increasing pace of email updates from the registration staff is bringing on flashbacks of the olden days, at BayCon 2014, when I fell deep into a gopher hole and didn’t emerge until the sun was fading on Memorial Day.

That is, last year I was a Gopher/Gofer/Go-fer at my local science-fiction convention. (Spelling must remain inconsistent & unimportant in this instance.) This year, I’m On Staff. It’s remotely possible that the two conditions are related, what the docs call “comorbid conditions”. Perhaps it’s worth revisiting, to give folks a glimpse into the life of a convention Gofer. Or to enable recognition of incipient volunteerism.

It all started on check-in day, the Thursday evening before Opening Day.

ED-209 from Robocop

ED-209 from RoboCop looms menacingly.

Inauspiciously, my badge was not waiting at the check-in table; something had gone wrong with the printing, and it was queued up with several other reprint orders. That meant I had nothing to do for a half-hour or so. Rather than sit patiently, I roamed the halls. The week before, I’d emailed a randomly-named staff address to ask about working as a go-fer, and the reply was fuzzy, but boiled down to stop-in-at-the-gopher-hole.   But where was this secret base?

Welcome to Baycon

Welcome to Baycon, Sponsored by Adipose Industries

Suffice to say, I failed to locate the base, but the search renewed my acquaintance with the layout of the Hyatt Regency & Santa Clara Convention Center. So I collected my program and newly reprinted badge

The Baycon 2014 Member Badge

Proof Of Membership

& went home to rest up for the long weekend.

 

 

Paradoxically, my unfulfilled search actually made me more determined to find the secret lair and get involved…once things were up and running on Friday. The secret? The Gofer Hole owns one of the smaller meeting rooms in a relatively quiet zone (across the hall from the Bayshore Room at the Hyatt) but during the Con, it’s clearly flagged with artistic signage and new Gofers are welcome to stop in and sign up.

HAHAHAHA Got Badge!

HAHAHAHA Got Badge!

Amazingly, Friday morning, they would even let this demented individual sign up:

 

 

 

Gofer Lesson of the Day: Don’t give up, take advantage of “wasted” time to learn something or, heck, catch some z’s.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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